General Maintenance for Stock Module - - - - - - - - - - 

Setup Document Number  (General -> Miscellaneous -> Default Document No) 

Maintain document no, E.g : Invoice Number, Delivery Order number or Purchase Order Number.



*Document Number

You're allow to modify the prefix of the document number in this option.


Maintain Group (Stock -> Other-Maintenance -> Product Group)


This is the first level of classifying the various type of stock.


In this option can create product group description with the product group code, the description is unique name.


Maintain Sub Group (Stock -> Other-Maintenance -> Product Sub-Group)


This is second level of classifying the various type of stock. After you have classified the stock into different group then you may need to sub-divide each group into the correct sub-group.


In this option can create product sub-group description with the sub-group code (optional), the description is unique name.


Maintain Brand (Stock -> Other-Maintenance -> Product Brand)


This is for maintaining item's brand

In this option can create product brand description with the brand code (optional), the description is unique name.


Maintain Unit (Stock -> Other-Maintenance -> Product Unit)


This is for maintaining item's unit


In this option can create product unit description with the unit code (optional), the description is unique name.


Maintain Stock Product (Stock -> Product)


This option enables user to create new item code (Stock) with its information, search for an existing item, modify or delete it from your database.






Product Information

Item Type : The classification of stock item or services item for this item. 

  • Stock Item : Will reflect to stock item quantity
  • Service Item : Will not be effect to inventory as its for servicing item 

Product Code : can be extended up to 30 character.

Item Description & Item Description 2 : can be extended up to 60 character.

Unit of Measurement : The unit that is used to measure this item.

Unit Cost : Cost price per item. This cost price will remain same unless you request the system to update the new cost price when you receive stock at PURCHASE-> Good Receive Note / Purchase Invoice

Price : You can maintain 3 different selling prices for an item.

Group : The classification of product for this item.

Sub-Group : Sub-classification of sub-group in details for this item.

Brand : A product name or identifying label

Product Control Account : To maintain the product control account. Eg. Sales, Purchase & Stock Acc

Costing Method : Fixed Cost = Using one standard cost price for stock value calculation

                               First In First Out = Base on the latest cost price for stock value calculation

                               Average Cost = [Quantity B/F*Average Cost(B/F)+Amount]/Total Quantity (Balance)

Batch Item: To maintain the product by batch.

Serial Item: To maintain the product with serial number product.

BOM product : Bill of Material, to maintain the product that assembly by multiple raw materials.
Discontinue : To maintain the product active or non-active status.

Buy Taxcode Purchase : To maintain the product purchase tax.

Sell Taxcode Supply : To maintain the product sales and service tax.

Minimun Price : The minimum selling price on each item.

Minimum Quantity : The lowest stock level of this item in quantity

Maximum Quantity : The highest stock level of this item in quantity

Reorder Quantity : Setting a reorder level will make it more convenient for you to replenish item that

                                 Reaches the minimum level.

Shelf : To maintain the product shelf.

Barcode : To maintain the product barcode.

Product Image : To maintain the product image.


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Maintain Stock Product (Stock -> Product)

Seach for an existing item

Type in the search bar with the keywords, it will display the results.


Modify an existing item

Search for the item you want to modify. Click ‘Edit’ button on screen and modify the changes and 

then save it.


Delete an existing item

Seach for the item that you want to remove click on action button and then click on the DELETE button.

Note : Items can only be deleted when there is no transaction entered and the balance must be zero.


Customer Recommended Price (Stock -> Other -> Recommended Price)


This is for you to input a recommended price of an item and the discounts given to a customer or given by 

supplier.



This option is to maintain the product discount price of customer and supplier.


Opening Stock Quantity (Stock -> Opening Stock)


This is for entering item’s opening quantity and cost.

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